Handle all department phone calls in a courteous, efficient manner using clear, understandable English. Take and deliver telephone messages accurately, legibly and promptly. Make every attempt to assist callers to provide quality customer service.
Handle distribution of all incoming and outgoing department paperwork promptly and efficiently.
Type all correspondence via oral, written or mechanical dictation making no errors and in a timely manner. Proof-read and review all correspondence before presentation for signature. Ensure that correspondence is sent out daily and to the correct location.
Maintain all department files, update existing files and create new files as necessary.
Make photocopies utilizing a photocopier as required.
Stay current and up to date with the daylight system, running daily, weekly and monthly reports as required.