We are looking for an enthusiastic individual to join our sales team. This person will essentially perform all general administrative duties to include answering phones, maintaining files and data entry; also ensures smooth operation of department by assisting the staff with day to day tasks and achievement of their goals. They will also handle all department phone calls in a courteous, efficient manner. Some other duties include: Handle distribution of all incoming and outgoing department paperwork promptly and efficiently. Type all correspondence via oral, written or mechanical dictation making minimal errors and in a timely manner. Proof-read and review all correspondence before presentation for signature. Ensure that correspondence is sent out daily and to the correct location. Maintain all department files, update existing files and create new files as necessary. Stay current and up to date with the daylight system, running daily, weekly and monthly reports as required. In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions: Assist on site groups with special needs, contact appropriate department ASAP with guest requests, i.e. Banquets, Audio Visual, Kitchen, Housekeeping, etc. Create and distribute appropriate change sheets. Assist as needed daily catering functions such as the nightly issue, banquet checks, the weekly issue, and follow up calls. Create programs and spreadsheets as required.
Previous administrative experience is preferred.